The Business Office is responsible for ensuring that UW-Barron County vendors are paid in accordance with policies and procedures outlined by the State of Wisconsin and the Univeristy of Wisconsin System.
When invoices are submitted for payment, the Business Office must audit those requests to ensure the expenditures are authorized and coded properly. Requests for payment must be signed and dated by the department manager and include the department account numbers for accurate payment.
All vendors receiving payment from UW-Barron County must have a valid W9 form on file for Federal tax purposes. Payment will not be processed until a W9 is received. Completed W9 forms can be mailed or faxed to:
1800 College Drive
Rice Lake, WI 54868
UW-Barron County employees may be reimbursed for reasonable and necessary expenses incurred while traveling on official campus business. To request reimbursements, individuals must submit a completed Travel Expense Report (TER) to the Business Office, along with all supporting documents as described in the University of Wisconsin System Travel Regulations.
Expense accounts are public record, and employees are expected to exercise prudent judgment when arranging travel and incurring travel-related expenses.
Visit the UW Colleges Travel, Expenses and Purchasing Card page for more information about forms and procedures related to travel expense reimbursement.
UW-Barron County staff may be eligible for a purchasing card to cover departmental expenses. Cardholders are responsible for maintaining proper use and security of their card, as outlined in the Purchasing Card Policy and Procedure Manual.
Visit the UW System's Purchasing Card page for more information on setting up a purchasing card.
* For additional security purposes, the automated Purchasing Card Application can only be accessed and completed from a UW System Campus IP address.
Cardholders must maintain a log for each biweekly purchasing card statement. Each log and all original receipts must be forwarded to the Business Office within two weeks of the statement date. Misuse or non-adherence to purchasing card policies and procedures may result in suspension or revocation of cardholder privileges.
Tax Exempt Status
As a Wisconsin State Agency, UW-Barron County is exempt from state tax. See the Business Office for a tax exempt card, which can be presented to vendors for campus-related purchases.